Distributed Computing
Industry Association

DCIA Privacy Policy

The Distributed Computing Industry Association (DCIA) is committed to protecting your privacy and ensuring that you have a positive experience on our websites.

This policy outlines our personal information handling practices for both online and offline data. If you provide us with your personal information, we will treat it according to this policy.

We encourage you to read this privacy policy to ensure that you understand the DCIA's privacy practices.

If you are not satisfied with our response to your privacy-related concerns, please contact us at privacy@dcia.info or call 410-476-7965.

This policy covers the www.dcia.info and www.P2Ppatrol.com websites, as well as other websites that the DCIA may operate from time to time, and is applicable worldwide.

DCIA Members have their own individual policies (see DCIA's Membership list in left-hand column of www.dcia.,info home-page). We encourage you to read this privacy policy and those of all websites you visit.

Collection of Your Personal Information

When the DCIA collects any personal information on our primary website, we will express our need for the personal data at the point of collection. Personal information is any information that can be used to identify an individual, and may include, but is not limited to, name, e-mail address, postal or other physical address, phone number, title, credit card number, expiration date, occupation, and other information required to provide a service, deliver a product, or carry out a transaction you have requested. Some of the reasons we collect your personal information include:

  • To collect DCIA initiation fees and Membership dues;
  • To process delegate reservations and collect DCIA conference registration fees;
  • To facilitate participation in DCIA working groups and other DCIA forums;
  • To enable registration in other Membership programs or newsletter subscriptions; and/or
  • To provide registered users with a more personalized and meaningful experience on DCIA websites.

Uses of Your Personal Information

We will only use your personal information in the way we specify when it is collected. We will not subsequently change the way your personal information is used without your consent. Some of the ways we may use your personal information include:

  • To provide the ability to contact you, and provide you with shipping and/or billing information;
  • To provide Member and conference delegate feedback and support;
  • To provide marketing or promotional communications regarding DCIA services;
  • To conduct voluntary surveys in order to provide better services to our Members; and/or
  • To meet contractual obligations with vendors and service providers (such as payment-processing companies, event co-producers, marketing partners, conference facilities operators, and hotels).

Updating Your Personal Information

We need your help in keeping the personal information you have shared with us accurate and up to date. Please notify us of any changes to your personal information.


Each DCIA newsletter includes instructions on how you can unsubscribe from that particular online publication.

You may also unsubscribe from any DCIA newsletter or communications by sending a letter, including your name, e-mail address, and the title of the marketing material that you wish to unsubscribe from to:

2838 Cox Neck Road
Suite 200
Chester, MD 21619

Non-Personal Information Collection

In some instances, the DCIA may collect non-personal (aggregate or demographic) data through cookies, web logs, and/or web beacons. This information is used to better understand and improve the usability, performance, and effectiveness of DCIA websites.

Sharing Your Personal Information

We will not sell or rent your personal information to third-parties for marketing purposes unless you have granted us permission to do so.

We may share your personal information to staff members and/or independent contractors within the DCIA for purposes of data processing or storage.

We may also share your personal information with authorized third-party agents or contractors in order to provide a requested service or transaction. For example, if we need to ship something to you, we must share your name and address with a shipping company. We will only provide third-party agents with the minimum amount of personal information necessary to complete the requested service or transaction.

We may respond to subpoenas, court orders, or legal process by disclosing your personal information and other related information, if necessary. We also may choose to establish or exercise our legal rights or defend against legal claims.

We may collect and possibly share personal information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of DCIA terms of Membership, or as otherwise required by law.

While navigating the DCIA website you may be directed to content or functionality that is hosted by a third party supplier, not on www.dcia.info or www.P2Ppatrol.com or other DCIA website. When information is collected on behalf of the DCIA exclusively, the DCIA's privacy policy will be referenced on the site and will govern how your information is used. For other, non-DCIA sites, the site owner's privacy policy will be referenced. It is the DCIA's practice to require such suppliers to handle information in a manner consistent with the DCIA's privacy and security policies.

We will ask you for your opt-in consent to share your personal information with a third party for any other reason.


We may customize websites or newsletters for certain users based on information that they previously provided or that was collected through DCIA websites in order to enhance the overall web experience.

Security of Your Personal Information

The DCIA is committed to protecting the personal information that you share with us. We utilize a combination of security technologies, procedures, and organizational measures to help protect your personal information from unauthorized access, use, or disclosure.

When we transfer sensitive personal data (for example, credit card information) over the Internet, we protect it using Secure Sockets Layer (SSL) encryption technology.

While we strive to protect your personal information, we cannot ensure the security of the information you transmit.

We recommend that you take every precaution to protect your personal information when you are on the Internet. For example, change your passwords often, use a combination of letters and numbers when creating passwords, and make sure you use a secure browser.


DCIA websites may utilize cookies, although generally you should still be able to access them even if you choose to disable cookies in your browser. Some websites will not allow you to complete certain activities if cookies are disabled. For example, our conference registration site may use session cookies and persistent cookies to process transactions. If you do not accept cookies, in such a case, the associated shopping basket would not work and you would not be able to place an order.

We use multiple third parties to monitor web traffic, statistics, advertisement 'click-through', and other activities on the DCIA's sites. Where authorized by the DCIA, such third parties may use cookies, DCIA web log files, web beacons, and/or other monitoring technologies to compile anonymous aggregate statistics on DCIA website visitors.

We may also include web beacons in HTML-formatted e-mail newsletters in order to count how many newsletters (or particular articles, links, etc.) are being accessed.

Current versions of web browsers offer enhanced user controls regarding the placement and duration of both first and third party cookies. Search for "cookies" under your web browser's Help menu for more information on cookie management features available to you.

Data Retention

The DCIA will not retain your personal information longer than is necessary to fulfill the purposes for which it was collected or as required by applicable laws or regulations.

Linked Websites

Our websites may provide links to other third-party websites which are outside our control and not covered by this policy. We encourage you to review the privacy policies posted on these and all websites.


DCIA newsgroups and forums are public. Please consider this before posting material to them.
Children's Privacy

The DCIA does not knowingly collect personal information from children under the age of 13. If we learn that we have collected personal information on a child under the age of 13, we will delete that data from our systems. The DCIA encourages parents and guardians to go online with their children. Here are a few tips to help make a child's online experience safer:

  • Teach children never to give personal information unless supervised by a parent or other responsible adult;
  • Know the sites your children are visiting and which sites are appropriate; and
  • Look for website privacy policies. Know how your child's information is treated.

Please visit the FTC's website for more tips on protecting children's privacy online.

Transfer of Personal Information

We may transfer your personal information to DCIA staff members and independent contractors in the US or to third parties acting on our behalf for the purposes of processing or storage.

Need Assistance?

Need help with an update, access, or unsubscribe request? Please contact us by e-mailing privacy@dcia.info or calling 410-476-7965. To aid in processing your request, please include the following details:

  • Your contact information;
  • Name of the program where you want the update applied; and
  • Details of the request (e.g. change of e-mail address, unsubscribe from a newsletter, review of personal information, etc.)

  Questions or Comments?

Should you have any additional privacy-related questions or comments related to this privacy policy, please e-mail privacy@dcia.info or call 410-476-7965.

Copyright 2008 Distributed Computing Industry Association
This page last updated July 6, 2008
Privacy Policy